Exhibitor Kit & Checklist
Thank you for exhibiting at the 33rd Annual Meeting and Exposition of the Controlled Release Society. Everything you need to make your pre-exhibition experience seamless is located on this page.
- 50-Word description due to CRS, May 24, 2006, for inclusion in the final program guide. Complete the 50-word Description form.
- Shipping/Customs forms completed / submitted to Poseidon? Your freight must arrive in Vienna between the dates of June 18 - July 17, 2006. Complete your shipping information ASAP to ensure on-time delivery.
- Exhibitor Service Kits forms completed / submitted to Media-Plan? Advance order deadline has been extended to June 19, 2006. Deadline for payment is July 10, 2006.
- Velocity Lead Retrieval form completed / submitted to Velocity? Advance orders are due June 10, 2006. Orders will be accepted until July 12, 2006.
- Exhibitor Annual Meeting registration forms completed / submitted? Fill out one form for each Exhibitor allowed per your exhibition contract. Due to CRS on/before June 16, 2006. Download Exhibitor Registration form
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- Complimentary Annual Meeting registrations
- 20' x 20' booths: 6 complimentary registrations
- 10' x 20' booths: 4 complimentary registrations
- 10' x 10' booths: 2 complimentary registrations
- Exhibitor Personnel registration forms completed / submitted? Fill out one form for each person working in your exhibit, but not attending the meeting, per your exhibition contract. Due to CRS on/before June 16, 2006. Download Personnel registration form .
- Complimentary exhibit personnel registrations:
- 20' x 20' booths: 4 exhibit personnel registrations
- 10' x 20' booths: 3 exhibit personnel registrations
- 10' x 10' booths: 2 exhibit personnel registrations
Exhibitor Service Kit
Your Exhibitor Service Kit contains important information regarding the exposition of the 33rd Annual Meeting and Exposition of the Controlled Release Society. Please review this information carefully. Media-Plan is the official exhibition management company (decorator). You will order your furniture, additional electricity, specialty lighting, plants, etc., through them. Download the complete Exhibitor Service Kit .
Shipping/International Freight Forwarding/Customs
Poseidon Speditions GmbH is the official International Freight Forwarding/Customs Brokers of the 33rd Annual Meeting and Exposition of the Controlled Release Society. Please review the shipping/customs instructions and submit your information as soon as possible to ensure delivery in Vienna on/before July 17, 2006. Poseidon will manage your freight onsite as well. Download shipping information/forms for Poseidon Speditions GmbH . Forms are to be returned to Poseidon.
Velocity Lead Retrieval Program
Velocity Meetings and Conventions LLC is the official lead retrieval system being used at the 33rd Annual Meeting and Exposition of the Controlled Release Society. Download Velocity order form . Form/payment is to be returned direct to Velocity.
If you have any questions or concerns please e-mail Leah Barna, Meeting Manager, at lbarna@scisoc.org Or, please call Leah at +1.612.813.0363.
Exhibitor Booth Services
The Victoria Conference Centre also serves as the official general service contractor (decorator). You will order your furniture, specialty lighting, electricity, plant rental, booth cleaning, etc. through the Victoria Conference Centre. Advance order deadline is June 1, 2007.
Download the forms for Victoria Conference Centre.
Product Sampling
Exhibitors wanting to provide sample products in their booth may do so under the following conditions:
- Items dispensed are limited to products manufactured, processed, or distributed by the exhibiting firm.
- All items are limited to SAMPLE SIZE:
- Beverages limited to maximum 2 oz. container and one 1 oz. product.
- Food items limited to “bite size” (2 oz. maximum) and no more than one sample per person.
Note: All food items must be ordered through Lisa Klimek, Fairmont Empress, at Lisa.Klimek@Fairmont.com or, you may call Lisa at +1.250.389.2732. The Fairmont Empress is the official food service provider for the Victoria Conference Centre.
Questions?
If you have general meeting/exhibition questions please e-mail Leah Barna, Meeting Manager, at lbarna@scisoc.org or, please call Leah at +1.612.813.0363. Please note: If your questions concern customs, please call Linda Duncan, King Brothers Limited at +1.250.384.1174.
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